May 14, 2013 Meeting Minutes

TACA – Board Meeting

Tuesday 14 May 2013


Meeting called to order by President Jeff Sharp at 5:37 p.m., on Tuesday 14 May 2013 at the Clarion Inns and Suites, 2227 Old Fort Parkway, Murfreesboro, Tennessee.

Roll called of Board Members in attendance by Secretary Michael Bartlett and members present confirmed they were in good standing with current annual dues.  Quorum established at eighteen (18) Board Members present at the beginning of the meeting (attached.)

The reading of the 8 February 2013 Meeting Minutes was postponed until the Friday Annual Meeting.

The Treasurer’s Report read by Nora Smith indicated we have 69 Conference attendees pre-registered to date.  TACA currently has $20,418.09 in checking and $10,763.40 in savings.

Old Business

1.  We reviewed the vendor and sponsor status and determined we should have $1,150.00 if all the individuals show up tomorrow for setup. Currently we have:


  1. Donan Engineering – $300 (Kelly Chadrick)
  2. Rinkus Consulting – $300 (Kathy Alexander) Wed. only
  3. 1-800-Board-Up – $300
  4. Technical Services – $125 (Jerry Carter)
  5. Patco, Inc. – $125 (Gene Patterson)


2.  Randy Groce reported that we have POST approval and Russell Robinson stated that the Fire Commission status is still pending approval.  Russell feels confident we will receive approval but the process is taking time due to changes in the State Fire Marshal’s Office.

3.  The Board will meet again on Thursday after lunch to finalize an agenda for the Friday Annual Meeting. We will cut off nominations for Board Members rotating off the Board at 10:00 a.m. on Thursday.

4.  The Board Members should arrive at 7:45 a.m. on Wednesday to assist with registration and getting prepared for the courses. Registration will begin on Wednesday at 8:00 a.m. and will be conducted by Nora Smith, Russell Robinson, Tiffany Starr Smith, Bud Smith, Bill Garner and Jeff Wollard.

5.  Bill Garner reported on T-Shirts for this year’s conference. One hundred fifty T-Shirts were printed and each conference attendee will receive one T-Shirt free in their registration packet.  The shirts that are not given away during registration will be sold for $15.00 while costing $10.53 (2x 3x sold $18 vs cost $12.29.)  A total of $400.00 was spent for the Board Members polo shirts which are to be worn on Wednesday.

6.  Jeff Sharp addressed the need to continue with the formation of our Audit Committee to review each years’ conference and expenses. This process will be added to the Bylaws.  Jeff will post it this year and next year at the Annual Meeting there will be a vote to ratify what we will follow in the future.  The President Elect will be the Committee Chairman and the three Vice Presidents will be a part of the committee.  There will be two members chosen from the general membership to participate in the audit committee.  More information should be available in upcoming Board Meetings.

7.  Travis Kincaid presented a request to issue a $1,500.00 award to {name redacted} because the testimony was significant in one of his cases in which a conviction resulted with a 7 year sentence. The correct process has been followed and all the proper documentation has been submitted.  Travis Kincaid witnessed the phone calls to Tennessee Bomb and Arson to report this arson and noted the phone was not answered and that part of the process could not be completed.  A Motion to pay the award was made by Bill Garner and was seconded by Randy Groce.  The vote passed with 17 in favor and 1 against.  The $1,500.00 award will be made to {name redacted}.

A Motion to adjourn was made by Bill Garner and seconded by Russell Robinson.  The vote passed and we adjourned at 6:50 p.m. with the original 18 Board Members present.